Under Title 21 (Food And Drugs), Chapter 21-28 (Uniform Controlled Substances Act) Article 21-28-3.01 (Regulation of Manufacturing, Distributing, Prescribing, Administering, and Dispensing Controlled Substances), Section 21-28-3.18 of the Rhode Island General Laws, all pharmacies holding a Rhode Island controlled substance registration (RI CSR) are required to report all Schedule II and Schedule III prescriptions to the Prescription Monitoring Program (PMP) on a monthly basis.

The requirement starts the same date that the RI CSR is issued.

Rules and Regulations Governing Electronic Data Transfer of Controlled Substance in Schedules II and III

LICENSE TYPES

Retail pharmacies must report all Schedule II and Schedule III prescriptions dispensed to patients, including veterinary patients.

Institutional pharmacies must report all Schedule II and Schedule III prescriptions dispensed to patients on an outpatient basis.

Non-resident pharmacies must report all Schedule II and Schedule III prescriptions dispensed and sent, mailed, or otherwise delivered to Rhode Island residents, including veterinary patients.

REPORTING SCHEDULE

Reports are due by the 7 th of the following month.

REPORT FORMAT AND FILE NAMING CONVENTION

Monthly report must be formatted as an ASCII text file according to ASAP 1995 standards. File must include all data elements required by the Rhode Island PMP as outlined in the file specification.

Any prescription records with missing or invalid data elements will be sent back on an error report to the pharmacist-in-charge for correction.

Please use file-naming convention specified to avoid confusion and over-writing of previous files.

ASAP 1995 format and file naming convention are described in the links to the right.

VETERINARY PRESCRIPTIONS

Prescriptions for veterinary use must contain all required information including first name, last name, and date of birth of patient. Approximate dates of birth are acceptable only for veterinary prescriptions.

COMPOUNDED PRESCRIPTIONS

When reporting a compounded prescription please include the NDC# of the Schedule II or Schedule III component.

REPORTING

Rhode Island uses an Internet upload process secured by HTTPS and PGP. Contact the data manager listed below to set up an account and obtain a user guide.

In order to set up an account, please have the following information available:

*Name of technical contact (person responsible for monthly reports)

*Phone number of technical contact

*E-mail address of technical contact

*Pharmacy name as it appears on Rhode Island license

*Pharmacy Rhode Island license number

*NABP#/NCPDP#

ZERO-FILL REPORTING OPTIONS

If your pharmacy has never dispensed qualifying prescriptions according to the “License Types” sections above, and has no pending qualifying prescriptions, you may request and complete a zero-fill affidavit.

If your pharmacy intermittently has qualifying prescriptions to report, then any zero-fill months must be reported to the data manager below by E-mail.

CUSTOMER SERVICE

Please contact the data manager listed below with any questions or for any type of technical assistance with your report files:

Mike Simoli, Data Manager
Prescription Monitoring Program
Room 104
Rhode Island Department of Health
3 Capitol Hill Providence, RI 02908
Phone: 401-222-1109
Fax: 401-222-1272
E-mail: mike.simoli@health.ri.gov

Highlights

ASAP 1995 File Specifications

File Naming Convention