Prescription Monitoring Program

Mission

To assist health and social service agencies, public and private, in the treatment and rehabilitation of victims of drug abuse

What We Do

Maintain a drug abuse reporting system to compile relevant statistics of incidents of drug abuse.

What Pharmacies must do

Enroll in the Electronic Reporting program

Contact the data manager to set up an account and obtain a user guide. To set up an account you must have following information available:

• Name of technical contact (person responsible for monthly reports)
• Phone number of technical contact
• E-mail address of technical contact
• Pharmacy name as it appears on Rhode Island license
• Pharmacy Rhode Island license number
• NABP#/NCPDP#

Rhode Island uses an Internet upload process secured by HTTPS and PGP.

Report all Schedule II and Schedule III prescriptions monthly

Data are due by the 7 th of the month for prescriptions dispensed the prior month.

• Retail pharmacies must report prescriptions dispensed to patients, including veterinary patients.
• Institutional pharmacies must report prescriptions dispensed to patients on an outpatient basis.
• Non-resident pharmacies must report all prescriptions dispensed or sent, mailed, or otherwise delivered to Rhode Island residents, including veterinary patients.

Format and File Naming Convention

Monthly report must be formatted as an ASCII text file according to ASAP 1995 file specifications and contain all required data elements. Reporting files shall follow the specified naming convention to avoid confusion among or over-writing of previous files. Prescription records with missing or invalid data elements will be sent back to the pharmacist-in-charge for correction.

Special Reporting Cases

• Veterinary Prescriptions for veterinary use must contain all required information including first name, last name, and date of birth of patient. Approximate dates of birth are acceptable only for veterinary prescriptions.
• Compounded When reporting a compounded prescription include the NDC# of the Schedule II or Schedule III component.
• Zero-fill Reporting If your pharmacy has never dispensed qualifying prescriptions according to the “License Types” sections above, and has no pending qualifying prescriptions, you may request and complete a zero-fill affidavit. If your pharmacy intermittently has qualifying prescriptions to report, then any zero-fill months must be reported to the data manager.