Retailers are an important part of the WIC Program, ensuring that participants purchase approved foods.
You must meet all eligibility criteria to become an authorized WIC vendor. The number of vendors in the program is limited by WIC guidelines.
This initiates the application process. Once the Vendor Unit receives this letter, you will be mailed an application.
Complete and submit the vendor application with all appropriate licenses and store information. All applications must be signed by the owner and notarized.
A formal letter will be sent to all vendors to attend a mandatory training session. Training sessions explain the WIC Program goals, policies, and procedures. You will learn about WIC checks, the vendor agreement, and program violations.
The Vendor Unit will make a final inspection at the store to make sure that all the requirements are met.
Group training sessions are mandatory for all vendors applying for the first time. Trainings will be scheduled every other month. Times and locations vary. You are required to pre-register by calling 401-222-4637 or 401-222-4630 or by emailing WIC Vendor Support. You may send as many employees to the training as you wish. You are responsible for ensuring that training attendees share the information received with the rest of the staff and administer the program in compliance with the WIC Vendor Agreement.
Trainings will be held and required when there are significant policy or procedure changes in the WIC program. You will be notified of any such changes before they go into effect. Failure to attend these trainings will result in a one year vendor disqualification.
You may be required to attend additional training sessions as deemed necessary if you do not comply with WIC Program policies or procedures. The WIC Vendor Program will also provide guidance throughout the year through Vendor Bulletins and mailings. You are responsible for training your employees on WIC Vendor Program policies and will be held accountable for the actions of your employees, whether or not those actions are intentional.
Vendor bulletins describe important changes and updates in the WIC Vendor Program and are mailed to retailers when issues arise. You are responsible for reviewing the information included in the bulletins, sharing the information with staff members, and making necessary changes to your procedures.
WIC authorized vendors must reapply every two years. Reapplication packets are mailed to active, compliant vendors in July and must be returned by August of that year. Reapplying vendors must send at least one representative to participate in a Policies & Responsibilities training at least once every three years. Training is scheduled to coincide with the year your contract expires.